Financial Obligations
Students who are delinquent in payment of any financial obligation will not be allowed to register for courses until all delinquent fees are paid. In addition, students who are delinquent in their financial obligations will not be issued grades, transcripts, or student records until all financial obligations are resolved.
Drop/Add Period
A student may amend their schedules during the drop/add period each semester utilizing their secure Banner Web Account. A student who adds or removes a class from their schedule during the drop/add period will do so without academic penalty. The drop add period is the first three instructions days of the semester/term.
Withdrawal Procedures
The sole responsibility to officially withdraw from the college or specific class(es) lies with the student. The effective date of withdrawal is the date the student notifies the college of the withdrawal. Students withdrawing beginning the fourth day of the term will not receive a refund of applicable tuition and fees. Students who withdraw from school must complete an official withdrawal form with the Office of Enrollment Services. If a student does not officially withdraw the instructors may issue a final grade of F and the last date of attendance, which will be last day that the student attended class or participated in an academically related activity.
Refund of Tuition and Fees
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Refunds are processed by the Business Office, and are paid to students through their BankMobile Easy Refund cards. Cards are mailed to each new student at their residence on file at the start of the term.
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Students withdrawing from a course by the end of the third instructional day of the semester and no shows shall receive a 100% refund of applicable tuition (hours below the 15-hour tuition cap) and applicable refundable fees, excluding the application fee.
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Students whose attendance is recorded as “No Show” shall receive a 100% refund of applicable tuition (hours below the 15 hour tuition cap) and applicable refundable fees, excluding the application fee. Exceptions may be allowed for customized courses that do not follow the college’s standard academic calendar.
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Students who withdraw from a course after the third instructional day of the semester shall receive no refund.
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For those students receiving federal financial aid, the technical colleges shall make available Consumer Information that may be found at www.ifap.ed.gov under the appropriate aid year’s handbook. Although there will be no refund of tuition and fees after the third instructional day, withdrawing students receiving Federal Pell Grant will have awards adjusted in compliance with the Return to Title IV process (R2T4) outlined in the Federal Student Aid Handbook.
Canceled Classes
If tuition and fees are collected in advance of the start date of a class and the institution cancels the class, 100 per cent of all fees paid will be refunded.
Refund of Books and Supplies
Refunds shall be made for books or supplies that are returned in new condition and accompanied by a receipt in accordance with the college’s book refund policy. No refunds shall be made for used supplies and equipment such as cosmetology kits, diskettes, tools, and uniforms. The book refund policy is prominently posted in the ATC bookstore.
Financial Aid Refunds
Students whose financial aid awards exceed the direct cost of tuition and fees will receive a refund. Refunds are processed by the ATC Business Office each term. For additional information regarding refunds, students should contact the Business Office.
Federal R2T4 Policy
The federal government requires colleges to monitor the enrollment activity of each federal financial aid recipients. A return to title IV funds process (R2T4) must be performed on students who totally withdraw from class prior to the 60% point of each term. This process identifies the percentage of funding that the student earned, which often results in a reduction in the student’s award for said term. Therefore, students are sometimes required to repay funds received.
State Refund Policy
The Technical College System of Georgia defines the state refund policy that must be followed by ATC. Should the student alter his/her enrollment status during the first three days of the term, the students’ tuition and fee charges are revised accordingly. Should changes occur after the first three days of the term, there will be no reduction (refund) of tuition and fee charges.
Repayment Requirements
Occasionally, a student may receive federal or state funding in error. This may occur due to technical difficulties, human error, incorrect data provided by the student, etc. Please note that federal and state funds received in error, regardless of the reason, must be repaid by the student.